Road Scholars Guidelines

GUIDELINES AND PROCEDURES

ORGANIZATION GUIDELINES

–Speakers are available for the following groups: for-profit organizations, nonprofit organizations, and public/private secondary schools (for SUPER Teacher In-Service Professional Development).

–An organization may book one speaker per calendar year, for the abbreviated fee. There is only a $50.00 booking fee for the first speaker request. For additional requests (within the same program year) the organization is responsible for the full costs of travel (mileage of .54/mile) and honorarium ($175.00). These funds will be used to offset program expenses. In the event that the program is cancelled, a refund will be issued upon receipt of written request by the organization. The fees should be made payable to “Alabama Humanities Foundation” and mailed to Road Scholars Speakers Bureau, Alabama Humanities Foundation, 1100 Ireland Way, Suite #202, Birmingham, AL 35205. The contribution may also be invoiced upon request after the program.

–If your organization plans a business meeting at the same time, we expect that you schedule the Road Scholar presentation first and inform the speaker at the time of your request.

–For in-school presentations, please reserve a minimum of one hour for the speaker’s presentation and up to two hours for a teacher in-service.

–With the exception of teacher in-services, all Road Scholars programs must be open to and free of charge to the general public. School programs aimed primarily at students must be made available to school faculty and administrators, as well as students’ parents or other adult family.

GUIDELINES FOR BOOKING A SPEAKER

Step #1 Directly contact the speaker as early as possible to determine his/her availability and to make arrangements for time and place. Be sure to confirm audio/visual needs.

Step #2 Within 4 weeks of the program date, complete the online Road Scholars Request Form and mail your fee/contribution (payable to “Alabama Humanities Foundation”) to Road Scholars Speakers Bureau, Alabama Humanities Foundation, 1100 Ireland Way, Suite #202, Birmingham, AL 35205.

Step #3 AHF will contact you via e-mail to confirm your request. Please wait until you receive confirmation from AHF before you publicize your requested program! AHF will send promotional materials (via email ). Upon receiving your confirmation e-mail, please download and print the Audience and Program Coordinator’s Evaluation Form provided on the website.

Step #4 Promote the program using the materials AHF sends to your organization.

Step #5 At least one week before the program date, contact the speaker again to review event details.

Step #6 At the program, introduce the speaker, acknowledge the AHF, and distribute the audience evaluation forms. Collect audience evaluation forms after the conclusion of the program.

Step #7 Within two weeks after the program, complete the Program Coordinator’s evaluation form and return it along with audience evaluation forms to the AHF.

DISCLAIMER

The Alabama Humanities Foundation is the state affiliate of the National Endowment for the Humanities. AHF funds and conducts programs that encourage dialogue on a variety of humanities topics from diverse points of view. The views and opinions expressed in Road Scholars programs do not necessarily represent those of the AHF or the National Endowment for the Humanities. AHF grants and AHF-conducted programs do not support direct social, political or religious advocacy. AHF is a private, nonprofit organization that receives funding from the NEH, the State of Alabama, foundations, corporations and individuals.